The first task of any event coordinator is deciding on the venue. Venue is an important component of the event and deserves special consideration. Quality content is essential to grab the attention of people. However, is it enough to get them to attend your event? It’s the venue that motivates people more to attend an event.
The other important factors involved are cuisine and entertainment. But again, it’s the venue that sets the scene and dictates other choices. There is a lot to think about when deciding on the venue. Consider the following when looking for a venue for an upcoming event you are hosting.
Target audience: Who are your guests and what is the expected count? The venue should reflect the event and the expectations of the guest. Aside from the type of the event, the seating capacity is also a major deciding factor. The place is cozy and charming. Check out the banquet halls St Paul MN, is a warm location for private events. Schedule a tour with them today.
Event dates: Depending on the type of event, you’ll either have to be flexible with the event date or venue. Consider the following questions.
- On which dates are your guests likely to attend the event?
- What are the venues that are available on those dates?
- What is the best time to host the event?
Budget: When you aren’t tied down by budget, you have an infinite selection of venue options. In most cases, people have a prefixed budget in mind which will help you narrow down the venue options. It is possible to plan a great event with a limited budget.
Look through venue services and considerations:
Some venues provide a preferred vendor list while some have restrictions on décor. Ask the following questions:
- Is there ample space for parking vehicles?
- Do you provide valet service?
- Do you offer additional services like floral arrangements, line, table rentals, catering etc.?
- Do you have a set-up and clean-up crew?
- Do you have restrictions on which vendors to work with?
Schedule a visit: It is important to carry out site inspection before sealing the deal. Pictures are helpful but nothing beats assessing the place in person. Ask for a tour of the venue. See everything including the event space, parking and bathrooms.
Choose a place that has good reputation since that reflects your professionalism. A great venue dictates a successful event.